1. Important Information And Who We Are
IMPORTANT INFORMATION AND WHO WE ARE
THE DATA WE COLLECT ABOUT YOU
HOW IS YOUR PERSONAL DATA COLLECTED?
HOW WE USE YOUR PERSONAL DATA
DISCLOSURES OF YOUR PERSONAL DATA
YOUR LEGAL RIGHTS
This website is not intended for children and we do not knowingly collect data relating to children.
Full name of legal entity: Everseen Limited
Email address: firstname.lastname@example.org
Postal address: 4thFloor, The Atrium, Blackpool Retail Park, Cork T23 T2VY, Ireland
You have the right at all times to register a complaint directly with the relevant supervisory authority (either in the country where you live, the country where you work or the country where you deem that data privacy law has been infringed). You also have the right to make a complaint at any time to the Data Protection Commission's Office (DPC), the Irish supervisory authority for data protection issues (www.dataprotection.ie).
We would, however, appreciate the chance to deal with your concerns before you approach the DPCor any other supervisory authority,so please contact us in the first instance.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
2. the data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
Identity Data - any information that can be used to distinguish or trace an individual's identity, includingfirst name, maiden name, last name, username or similar identifier, marital status, title, date of birth and genderand any other information that is linked or linkable to an individual, such as educational, financial, and employment information.
Contact Data includes delivery address, email address and telephone numbers.
Technical Data includes internet protocol (IP) address,browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
Marketing and Communications Data includes marketing information on our products and services, your preferences in receiving marketing from us and your communication preferences.
We also collect, use and share Aggregated Data
such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not
We do not generally seek to collect, through this site or otherwise, any Special Categories of Personal Data
about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences. In the unlikely or limited case where we do seek to collect such Special Categories of Personal Data, we will do so in accordance with EU Data Protection Law and request your consent.
If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you
fail to provide that data when requested, we may not be able to perform the contract we have or are trying
to enter into with you (for example, to provide you with goods or services). In this case, we may have to
cancel a product or service you have with us but we will notify you if this is the case at the time.
3. how is your personal data collected?
We use different methods to collect data from and about you including through:
4. how we use your personal data
Direct interactions. You may give us your Identity and Contact Data by filling in forms or by
corresponding with us by post, phone, email or otherwise. This includes personal data you
provide when you:
- apply for our products or services;
- subscribe to our service or publications;
- request marketing to be sent to you; or
- give us feedback or contact us.
Automated technologies or interactions. As you interact with our website, we will
automatically collect Technical Data about your equipment, browsing actions and patterns. We
collect this personal data by using cookies and other similar technologies. We may also receive
Technical Data about you if you visit other websites employing our cookies. Please see our
Third parties or publicly available sources. We will receive personal data about you from
various third parties and public sources as set out below:
Technical Data from the following parties:
- analytics providers such as Google based outside the EU;
- search information providers such as Google or Bing based inside OR outside the EU.
Identity and Contact Data from data brokers or aggregators based [inside OR outside] the EU].
We will only use your personal data when the law allows us to. Most commonly, we will use your personal
data in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests
and fundamental rights do not override those interests.
- Where we need to comply with a legal obligation Generally, we do not rely on consent as a legal
basis for processing your personal data although we will get your consent before sending third
party direct marketing communications to you via email or text message. You have the right to
withdraw consent to marketing at any time by contacting us. Purposes for which we will use your
personal dataWe have set out below, in a table format, a description of all the ways we plan to
use your personal data, and which of the legal bases we rely on to do so. We have also
identified what our legitimate interests are where appropriate.br
Note that we may process your personal data for more than one lawful ground depending on the specific
purpose for which we are using your data. Please contact us if you need details about the specific legal
ground we are relying on to process your personal data where more than one ground has been set out in
the table below.
||Type of data
||Lawful basis for processing including
basis of legitimate interest
To register you as a new
Performance of a contract with you
|To manage our relationship with
you which will include:
Notifying you about changes to
(d) Marketing and Communications
|(a) Performance of a contract with you
(b) Necessary to comply with a legal
(c) Necessary for our legitimate interests
(to keep our records updated and to study
how customers use our products/services)
|To administer and protect our
business and this website
(including troubleshooting, data
analysis, testing, system
maintenance, support, reporting
and hosting of data)
|(a) Necessary for our legitimate interests
(for running our business, provision of
administration and IT services, network
security, to prevent fraud and in the
context of a business reorganisation or
group restructuring exercise)
(b) Necessary to comply with a legal
|To deliver relevant website
content and advertisements to
you and measure or understand
the effectiveness of the
advertising we serve to you
(e) Marketing and
|Necessary for our legitimate interests (to
study how customers use our
products/services, to develop them, to
grow our business and to inform our
|To use data analytics to improve
our website, products/services, marketing, customer relationships
|Necessary for our legitimate interests (to
define types of customers for our products and services, to keep our website updated
and relevant, to develop our business and
to inform our marketing strategy)
|To make suggestions and
recommendations to you about
goods or services that may be of
interest to you
(f) Marketing and
|Necessary for our legitimate interests (to
develop our products/services and grow
We strive to provide you with choices regarding certain personal data uses, particularly around marketing
and advertising. We have established the following personal data control mechanisms:
Promotional offers from us
We may use your Identity, Contact and Technical Data to form a view on what we think you may want or
need, or what may be of interest to you. This is how we decide which products, services and offers may be
relevant for you (we call this marketing).
You will receive marketing communications from us if you have requested information from us and you
have not opted out of receiving that marketing.
We do not currently share your personal data with any third parties for marketing purposes. We will get
your express consent before we share your personal data with any third party for marketing purposes.
You can ask us to stop sending you marketing messages at any time by contacting us at any time.
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or
inaccessible or not function properly.
Change of purpose
We will only use your personal data for the purposes for which we collected it, unless we reasonably
consider that we need to use it for another reason and that reason is compatible with the original purpose.
If you wish to get an explanation as to how the processing for the new purpose is compatible with the
original purpose, please contact us.
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the
legal basis which allows us to do so.
Please note that we may process your personal data without your knowledge or consent, in compliance
with the above rules, where this is required or permitted by law.
5. disclosures of your personal data
We may share your personal data with the parties set out below for the purposes set out in the table
Purposes for which we will use your personal data above.
- Internal Third Parties as set out in the Glossary.
- External Third Parties as set out in the Glossary.
- Third parties to whom we may choose to sell, transfer or merge parts of our business or our
assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change
happens to our business, then the new owners may use your personal data in the same way as
We require all third parties to respect the security of your personal data and to treat it in accordance with
the law. We do not allow our third-party service providers to use your personal data for their own purposes
and only permit them to process your personal data for specified purposes and in accordance with our
6. international transfers
We share your personal data within the Everseen Group. This will involve transferring your data outside the
European Economic Area (EEA).]
Where we transfer your information, we do so in accordance with EU data protection law. We only transfer
personal information to these countries when it is necessary for the services we provide you, or it is
necessary for the establishment, exercise or defence of legal claims or subject to safeguards that assure
the protection of your information. We may rely on different legal mechanisms to ensure the transfer is
lawful. If the recipient is in a country that is not deemed ‘adequate’ by the European Commission, we may
enter into the ‘standard contractual clauses’ with the recipient. These are contracts that contain standard
commitments approved by the EU Commission protecting the privacy and security of the information
transferred. For recipients in the United States, we may alternatively rely on the EU-US Privacy Shield if
such recipients are certified to receive your information under the Privacy Shield Program
Please note that the privacy protections and the rights of authorities to access your information in some of
these countries may not be the same as in your home country. We will only transfer information as
permitted by law.
Please contact us if you want further information on the specific mechanism used by us when transferring
your personal data out of the EEA.
7. data security
We have put in place appropriate security measures to prevent your personal data from being accidentally
lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your
personal data to those employees, agents, contractors and other third parties who have a business need to
know. They will only process your personal data on our instructions and they are subject to a duty of
confidentiality. We have put in place procedures to deal with any suspected personal data breach and will
notify you and any applicable regulator of a breach where we are legally required to do so.
8. data retention
How long will you use my personal data for?We will only retain your personal data for as long as
reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any
legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer
period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to
our relationship with you.
To determine the appropriate retention period for personal data, we consider the amount, nature and
sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your
personal data, the purposes for which we process your personal data and whether we can achieve those
purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
Details of retention periods for different aspects of your personal data are set out in the table [Purposes for
which we will use your personal data
In some circumstances you can ask us to delete your data: see [your legal rights
] below for further
In some circumstances we will anonymise your personal data (so that it can no longer be associated with
you) for research or statistical purposes, in which case we may use this information indefinitely without
further notice to you.
9. your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data.
- Access: You have the right to request access to your information that we control.
- Data Portability: You have the right to request that some of your personal information that you
initially provided to us is returned to you or another controller in a commonly used machine readable
- Rectify, Restrict and Delete: You have the right to ask us to restrict the processing of your
information or to rectify or delete your information. Please note that despite a deletion request, we
may continue to process your information if we have a legal basis to do so.
- Object: If we process your information based on our legitimate interests explained above, or in the
public interest, you can object in certain circumstances. In such cases, where legally required to do
so, will cease processing your information unless we have compelling legitimate grounds to
continue processing or where it is needed for legal reasons. Where we use your data for direct
marketing, you can always object using the unsubscribe link in such communications or by
contacting us directly.
- Revoke Consent: Where you have previously provided your consent, you have the right to
withdraw your consent to our processing of your information at any time. For example, you can
withdraw your consent to email marketing by using the unsubscribe link in such communications or
contacting us at the address in Section 1 above. In certain cases, we may continue to process your
information after you have withdrawn consent if we have a legal basis to do so or if your withdrawal
of consent was limited to certain processing activities.
You have the right at all times to register a complaint directly with the relevant
supervisory authority (either in the country where you live, the country where you work or the
country where you deem that data privacy law has been infringed).
You also have the right to
submit a complaint about our use of your information with your local supervisory authority or the
Irish Data Protection Commission.
These rights are subject to a number of exceptions under law, including the Irish Data Protection Act,
If you wish to exercise any of the rights set out above, please contact us.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights).
However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive.
Alternatively, we could refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right
to access your personal data (or to exercise any of your other rights). This is a security measure to ensure
that personal data is not disclosed to any person who has no right to receive it. We may also contact you to
ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a
month if your request is particularly complex or you have made a number of requests. In this case, we will
notify you and keep you updated.
means the interest of our business in conducting and managing our business to
enable us to give you the best service/product and the best and most secure experience. We make sure we
consider and balance any potential impact on you (both positive and negative) and your rights before we
process your personal data for our legitimate interests. We do not use your personal data for activities
where our interests are overridden by the impact on you (unless we have your consent or are otherwise
required or permitted to by law). You can obtain further information about how we assess our legitimate
interests against any potential impact on you in respect of specific activities by contacting us.
Performance of Contract
means processing your data where it is necessary for the performance of a
contract to which you are a party or to take steps at your request before entering into such a contract.
Comply with a legal obligation
means processing your personal data where it is necessary for
compliance with a legal obligation that we are subject to.
Internal Third Parties
Other companies in the Everseen Group acting as joint controllers or processors and who are based in the
UK, Spain, Romania, Serbia, India and the United States and provide IT and system administration
services and undertake leadership reporting.
External Third Parties
YOUR LEGAL RIGHTS
- Service providers acting as processors based in Ireland, India, Romania and Serbia who provide
IT support, background verification checks and system administration services.
- Professional advisers acting as processors or joint controllers including lawyers, bankers,
auditors and insurers based in Ireland, Romania, Serbia, India and the U.S. who provide
consultancy, banking, legal, insurance and accounting services.
- The Revenue Commissioners, regulators and other authorities acting as processors or joint
controllers based in Ireland, Serbia, Romania, India, Spain, the UK and the U.S. who require
reporting of processing activities in certain circumstances.
You have rights to:
to your personal data (commonly known as a "data subject access request"). This
enables you to receive a copy of the personal data we hold about you and to check that we are lawfully
of the personal data that we hold about you. This enables you to have any incomplete
or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data
you provide to us.
of your personal data. This enables you to ask us to delete or remove personal data
where there is no good reason for us continuing to process it. You also have the right to ask us to delete or
remove your personal data where you have successfully exercised your right to object to processing (see
below), where we may have processed your information unlawfully or where we are required to erase your
personal data to comply with local law. Note, however, that we may not always be able to comply with your
request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your
Object to processing
of your personal data where we are relying on a legitimate interest (or those of a
third party) and there is something about your particular situation which makes you want to object to
processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have
the right to object where we are processing your personal data for direct marketing purposes. In some
cases, we may demonstrate that we have compelling legitimate grounds to process your information which
override your rights and freedoms.
Request restriction of processing
of your personal data. This enables you to ask us to suspend the
processing of your personal data in the following scenarios:
Request the transfer
- If you want us to establish the data's accuracy.
- Where our use of the data is unlawful but you do not want us to erase it.
- Where you need us to hold the data even if we no longer require it as you need it to establish,
exercise or defend legal claims.
- You have objected to our use of your data but we need to verify whether we have overriding
legitimate grounds to use it.
ata to you or to a third party. We will provide to you, or a third party
you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that
this right only applies to automated information which you initially provided consent for us to use or where
we used the information to perform a contract with you.
Withdraw consent at any time
where we are relying on consent to process your personal data. However,
this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you
withdraw your consent, we may not be able to provide certain products or services to you. We will advise
you if this is the case at the time you withdraw your consent.
- Right to access. You can view the data we have collected anytime.
- Right to take your data. The data is yours. You can copy or move it at your request.
- Right to erasure. We'll erase your personal data whenever you say the word. And even if you don't ask us to delete the data, we will keep it only so long as is necessary.
- Right to restrict use. If you want us to stop using your personal data, we will stop.
- Right to lodge a complaint. We will protect your privacy and we will honor your choices, and if you feel we've failed in any way, you have the right to lodge a complaint with a data protection authority in your region.
Everseen will only ask for data that enables our products and services to better serve you. Everseen will only ever ask for the minimum data we need to achieve this objective, depending on the products and services you use. We at Everseen take your privacy very seriously. We have implemented security procedures and policies to ensure that we comply with and exceed our obligations to you under current international privacy and General Data Protection Policy (GDPR) regulations. The protection of your data is at the very core of what we do best. Everseen’s approach is now and always has been a zero requirement to collect, use or store any PII (Personally Identifiable Information) relating to you or your customers. If you choose not to share your data, some of our products may not work, or work as well as expected. Here is some of the information we might request:
- Your contact information, including name, email address, phone number, and shipping address, so that we can contact you or ship items you have requested;
- Your geographic region, including the city and state/province in which you reside, so we can comply with local laws;
- Your device and network configuration and system performance so we can optimize your hardware and software.
Additional data collection can help us improve our products and services. To help us provide the very best experiences for you, we may sometimes collect some additional information about your system and its performance. But we won't collect anything unless you agree. This additional data typically includes but is not limited to:
- Your device or network's technical information so we can find problems with certain devices and or configurations;
- Your error and performance data so we can learn about and improve system performance.
- Your crash data so we can find and fix bugs.
Everseen may also analyze the data we've collected based on our interests in business forecasting and new product development.
Enterprise Relationships (B2B):
- Browser type, device type, URL addresses, IP addresses, or operating system type to improve our website, prevent fraudulent activity, understand how visitors use our website, and provide personalized content;
- Geolocation data to understand where visitors reside, and to provide content especially for your location;
- cookie data to personalize our webpage or serve relevant information.
If you do business with us, or if you sign up for our business literature, newsletters, conferences, or webinars, we may obtain or supplement your data with information from third parties such as your company name or job title. We may use this information to show you personalized website content. We may also share your contact information with an EVERSEEN representative or business partner, so they can communicate with you about EVERSEEN-branded products or services.
Data Storage and Transfer
Everseen Will only ever transfer and store your data using secure methods. Everseen are the data processors, and Everseen will comply with EU-U.S. and the Swiss-Privacy Shield framework. This means we have certified that we adhere to the Privacy Principles of notice, choice, and accountability for onward transfer, security, data integrity, purpose limitation, access, recourse, enforcement, and liability. We remain responsible for any of your personally identifiable information (PII) that is shared with third parties for processing on our behalf. Everseen has committed to cooperate with the panel established by the EU data protection authorities (DPAs) as described in the General Data Protection Regulation (GDPR) and the Swiss Federal Data Protection and Information Commissioner (FDPIC) regarding unresolved Privacy Shield complaints concerning data transferred from the EU and Switzerland. Under certain conditions, you may invoke binding arbitration to resolve any complaint. We are subject to EU and U.S. law, and we may be required to share data with the relevant law enforcement agencies.
Terms and Conditions
Please read these Terms and Conditions ("Terms", "Terms and Conditions") carefully before using the https://everseen.com website (the "Service") operated by Everseen ("us", "we", or "our").
Your access to and use of the Service is conditioned on your acceptance of and compliance with these Terms. These Terms apply to all visitors, users and others who access or use the Service.
By accessing or using the Service you agree to be bound by these Terms. If you disagree with any part of the terms then you may not access the Service.
Links to Other Websites
Our Service may contain links to third-party web sites or services that are not owned or controlled by Everseen.
Everseen has no control over, and assumes no responsibility for, the content, privacy policies, or practices of any third party web sites or services. You further acknowledge and agree that Everseen shall not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any such content, goods or services available on or through any such web sites or services.
We strongly advise you to read the terms and conditions and privacy policies of any third-party web sites or services that you visit.
We may terminate or suspend access to our Service immediately, without prior notice or liability, for any reason whatsoever, including without limitation if you breach the Terms.
All provisions of the Terms which by their nature should survive termination shall survive termination, including, without limitation, ownership provisions, warranty disclaimers, indemnity and limitations of liability.
These Terms shall be governed and construed in accordance with the laws of Romania, without regard to its conflict of law provisions.
Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights. If any provision of these Terms is held to be invalid or unenforceable by a court, the remaining provisions of these Terms will remain in effect. These Terms constitute the entire agreement between us regarding our Service, and supersede and replace any prior agreements we might have between us regarding the Service.
We reserve the right, at our sole discretion, to modify or replace these Terms at any time. If a revision is material we will try to provide at least 30 days notice prior to any new terms taking effect. What constitutes a material change will be determined at our sole discretion.
By continuing to access or use our Service after those revisions become effective, you agree to be bound by the revised terms. If you do not agree to the new terms, please stop using the Service.
You can also write to us at:
ATTN: Data Privacy Officer
Blackpool Business Centre